Campus Departments and Academic Colleges and Programs are invited to submit events and participate in this fall semester’s 2022 Wolfpack Welcome Week. The week will occur from Thursday, August 18, 2022, through Saturday, August 27, 2022. See important dates, considerations when planning events, and the submission link below. If you have any questions, please email new-students@ncsu.edu.
EVENT SUBMISSION TIMELINE:
- May 30: Event submissions due (extension provided)
- May 30 – June 6: Event schedule published to web & mobile guide; NSP/Student Centers works with event planners of in-person events to confirm details
- June 14: Full schedule live
TO SUBMIT YOUR EVENT, YOU WILL NEED:
- Event Title
- Event Category (Academic Engagement & Success, Health & Wellness, Social Connections, Diversity & Inclusion, Arts & Creativity, Wolfpack Pride, Community Engagement & Success)
- Event Date
- Event Start and End Time
- Event Location
- Event Description (200 words written for the audience)
- Event Contact
Complete the Wolfpack Welcome Week Submission Form.
Recommendations For:
Academic Colleges & Programs
Colleges interested in hosting welcome events for incoming first-year or transfer students are still encouraged to do so but for accessibility, we will not host all the college connections events at the same time this year. Events should be scheduled from Tuesday, August 23 through Friday, August 26 before 5:00pm.
General Guidelines
- All events must be sponsored by a registered student organization and/or university department/office.
- All events must be held on campus.
- Events should not overlap with Signature Events.
Preparing For Your Event
Reserve Your Event Space
- Filling out the registration form for an event does not reserve space for your event and you must contact the appropriate entities for space reservations.
- Need help reserving space for your event? Check out this helpful information: campusenterprises.ncsu.edu/rave-events/.
Submit Your Event Form
- Complete the submission form by the appointed deadline of May 15th, 2022.
- Email NSP with your space/room reservation confirmation.
Await Confirmation
- Once your event is reviewed by NSP, it will be slated for the WWW schedule. If there is any missing information or conflicts, you will be contacted via email.
- Additionally, you will receive information including WWW logos, and information to be featured on social media.
Marketing Your Event
- When creating promotional materials for your event, add a WWW logo when possible
- View the NC State Brand Guidelines from University Communications (the Copy Guidelines, Visual Identity, and Assets sections may be most helpful) as you are creating your promotional materials
- Review your event posting on the mobile guide and website schedules. which are available in July at go.ncsu.edu/NCStateWWW.
During your event
- Email New Student Programs at new-students@ncsu.edu with last-minute event changes and we will update the mobile schedule and push out announcements as needed.
- Use the hashtag #NCStateWWW and tag @ncstatensp on Twitter and Instagram as you post.
- Take attendance or estimate the number of students at your event to later share with NSP.