Campus Partner and Student Organization Resources
Help Us Welcome Students!
Campus Departments, Academic Colleges, and Student Organizations are invited to submit events and participate in this spring semester’s 2025 Winter Welcome Week. The week will occur from Friday, January 9, 2026 – Saturday, January 17, 2026. See important dates, considerations when planning events, and the submission link below. If you have any questions, please email new-students@ncsu.edu.
Event Submission Timeline
- December 12: Event submissions due
- December 15 – 19: Event schedule published to web & mobile guide; NSP/Student Centers works with event planners of in-person events to confirm details
- December 19: Full schedule live
Resources
Campus Partner Resources
General Guidelines
- All events must be sponsored by a registered student organization and/or university department/office.
- All events must be held on campus
- Only individuals with an “@ncsu.edu” can submit events for Winter Welcome Week.
- Colleges interested in hosting welcome events for incoming first-year or transfer students are encouraged to do so after move-in weekend (Jan. 8-11).
Preparing For Your Event
RESERVE YOUR EVENT SPACE
- Filling out the registration form for an event does not reserve space for your event and you must contact the appropriate entities for space reservations.
- Need help reserving space for your event? Check out this helpful information: https://studentcenters.ncsu.edu/events/.
SUBMIT YOUR EVENT FORM
- Complete the submission form by the appointed deadline of December 12, 2025.
- Once your event is reviewed by NSP, it will be slated for the WWW schedule. If there is any missing information or conflicts, you will be contacted via email.
MARKETING YOUR EVENT
- When creating promotional materials for your event, add a WWW logo when possible
- View the NC State Brand Guidelines from University Communications (the Copy Guidelines, Visual Identity, and Assets sections may be most helpful) as you are creating your promotional materials
- Review your event posting on the mobile guide and website schedules available in mid-December.
DURING YOUR EVENT
- Email New Student Programs at new-students@ncsu.edu with last-minute event changes and we will update the mobile schedule and push out announcements as needed.
- Use the hashtag #NCStateWWW and tag @ncstatensp on Instagram as you post.
- Take attendance or estimate the number of students at your event to later share with NSP.
Student Organization Resources
General Guidelines
- All events must be sponsored by a registered student organization and/or university department/office.
- All events must be held on campus.
- Only individuals with an “@ncsu.edu” can submit events for Winter Welcome Week.
- Any questions about the Spring Student Involvement Fair can be directed to Brooke Ashby (beashby@ncsu.edu).
Preparing For Your Event
RESERVE YOUR EVENT SPACE
- Filling out the registration form for an event does not reserve space for your event and you must contact the appropriate entities for space reservations.
- Need help reserving space for your event? Check out this helpful information: https://studentcenters.ncsu.edu/events/.
SUBMIT YOUR EVENT FORM
- Complete the submission form by the appointed deadline of December 12, 2025.
- Once your event is reviewed by NSP, it will be slated for the WWW schedule. If there is any missing information or conflicts, you will be contacted via email.
MARKETING YOUR EVENT
- When creating promotional materials for your event, add a WWW logo when possible
- View the NC State Brand Guidelines from University Communications (the Copy Guidelines, Visual Identity, and Assets sections may be most helpful) as you are creating your promotional materials
- Review your event posting on the mobile guide and website schedules available in mid-December.
DURING YOUR EVENT
- Email New Student Programs at new-students@ncsu.edu with last-minute event changes and we will update the mobile schedule and push out announcements as needed.
- Use the hashtag #NCStateWWW and tag @ncstatensp on Instagram as you post.
- Take attendance or estimate the number of students at your event to later share with NSP.