Student Coordinator Recruitment

Each year New Student Programs selects a group of mature and dedicated undergraduate leaders to assist with implementing University Orientation programs throughout the year. Taking their leadership and professional experience to the next level, Student Coordinators build upon the knowledge and skills they gained as Orientation Leaders.

As they serve as both mentors and supervisors, Student Coordinators must be strong role models and focused on the development of the new Orientation Leaders. Student Coordinators will assist in the selection, training, and supervision of the Orientation Leader team.

Additionally, Student Coordinators will collaborate together as a team to oversee many aspects of the student and parent Orientation programs. They are expected to provide leadership in their areas of responsibility, but also to contribute ideas and energy in other areas of Orientation planning. Student Coordinators will gain a thorough understanding of the logistics associated with planning and implementing Orientation.

Qualifications

Eligible candidates must:

  • Have one year of experience as an Orientation Leader;
  • Exhibit commitment to the mission of New Student Programs;
  • Have a cumulative GPA of 2.75 or higher. A cumulative GPA of 2.75 or higher must be maintained throughout employment;
  • Be in good standing with the university;
  • Exhibit the ability to effectively serve as a peer mentor;
  • Display the ability to work effectively with a diverse group of team members;
  • Show strong public speaking and group facilitation skills;
  • Possess the following personal qualities: organized, dedicated, creative, hardworking, patient, confident, high energy and willing to learn;
  • Thrive in environments that require both structure and flexibility;
  • Demonstrate quick problem solving abilities.

Commitments and Responsibilities

Length of the position

The Student Coordinator position begins in the Fall 2016 semester with recruitment and selection of the Orientation Leader team. SCs will assist in the planning and preparation for the Southern Regional Orientation Workshop (SROW) conference. In the Spring 2017 semester, SCs will assist with the USC 223 Orientation Leader Development class and attend weekly meetings/trainings with the professional staff. Beginning in June 2017, SCs will return to campus for SC Training, then assist with OL Training, and continue their employment through the June and July Orientation sessions. Employment concludes in the fall after fulfilling August Orientation and Wolfpack Welcome Week commitments.

Fall 2016 Semester

Orientation Leader Recruitment

  • Assist with presenting Orientation Leader Information Sessions (late September and early October) (approximately 1 session, 1 hour each)
  • Conduct individual interviews (October 17-31) and group interviews (November 10-11) (approximately 25 interviews, 30 minutes each)
  • Attend “Meet the OLs” meeting on Friday, November 18, 3:00pm – 8:00pm (approximately 5 hours)

Southern Regional Orientation Workshop

  • Submit a presentation proposal to SROW on a topic of your choosing
  • Begin initially planning for SROW competitions

Training

  • Retreat Day: October 15
  • Attend and participate in three 2-hour training sessions during the following weeks (Dates subject to change):
    • September 12-16
    • October 31 – November 4th
    • November 28-December 2
Spring 2017 Semester

Orientation Leader Class and Training

  • Dates:
    • Attendance at USC 223: Orientation Leader Development during appropriate sessions
    • OL January Retreat: January 21, 2017
    • SROW Training Days (Dates subject to Change):
      • Saturday, February 4, 2017 or Sunday, February 12, 2017 (Half Days)
        • Choose One
      • Saturday, February 25, 2017 (Full Day)
      • Note: More training days will be scheduled based on SC availability
    • SROW (Southern Region Orientation Workshop)
      • Friday, March 10-Sunday, March 12, 2017
        • Note: These dates coincide with the last weekend of Spring Break
  • Responsibilities:
    • Serve as a teaching assistant and lead class sessions
    • Facilitate group discussions, community builders, and other training activities
    • Mentor a small group of Orientation Leaders
      • Includes individual check-in meetings and at least two mentor group outings
    • Help prepare students for the SROW experiences
      • Including teaching cheers and chants, strolls, dances, and etiquette

Student Coordinator Training and Office Work

  • Dates:
    • Weekly Team Meeting – 1.5 hour-long meeting with the professional staff each week that includes SC training and preparation for class (scheduled based on SC availability)
    • Office Hours – SCs will schedule 5 paid office hours per week ($8.50/hour) depending on their availability
  • Responsibilities:
    • Actively participate in all SC training activities and discussions
    • Complete office duties including answering phones, making copies, and assisting with various projects related to class and new student programming
    • Represent NSP at related Admissions events (Experience NC State, etc.)
May- July 2017 Employment
  • Dates:
    • SC Summer Training – Tuesday, May 30 – Friday, June 9, 2017 (training may be held between 8:00am – 5:00pm daily with some independent night/weekend work required)
    • OL Summer Training – Saturday, June 10 – Sunday, June 18, 2017 (training may be held between 8:00am – 10:00pm daily)
    • Orientation Sessions: Monday, June 19 – Friday, July 28, 2017 (work may be scheduled from 7:00am – 11:00pm daily with staggered nights off)
      • NOTE: Student Coordinators will not be permitted to hold outside employment or take any summer coursework (in-person or online) from May 30 – July 28, 2017.
  • Responsibilities:
    • Collaborate with the NSP team and campus partners to coordinate aspects of the Orientation program (see list of potential projects below)
    • Serve as a peer supervisor to the Orientation Leader Team and co-facilitate staff evaluation meetings
    • Assist with planning and facilitation of Orientation Leader Summer Training sessions
    • Provide assistance to new students and families throughout the Orientation program
    • Provide assistance to representatives of University Departments or Colleges during the Orientation program
    • Facilitate Orientation presentations for students and/or parents
    • Participate in a nightly on-call rotation during the Orientation program to respond to situations in the residence hall

Potential Summer Projects

Each SC will be assigned to work independently and collaboratively on specific projects throughout summer employment. Though it is subject to change based on programmatic needs, the following is a list of previous SC projects:

  • Check-In
  • Registration Labs
  • Orientation Presentations
  • Student Staff Motivation
  • Technology Assistance
  • Orientation Leader Work Schedules
  • Social Media Assistance
  • Evening Activities

 

August 2017 Employment

Dates and Responsibilities:

  • August Orientation – work Orientation on August 10-11, 2017.
  • Wolfpack Welcome Week – assist NSP with WWW events for 10 hours from Saturday, August 12 – Saturday, August 19, 2017. Schedules will be determined based on departmental needs and student availability.

*If you would like to apply but already know of a conflict with one of the dates listed above, please contact Quentin Hodges at qlhodges@ncsu.edu to discuss potential options.

Compensation

  • Up to 5 office hours per week with a rate of $9.00/hour during the Spring semester (based on availability).
  • Gross salary of $2800 throughout summer employment. (Pay dates will be determined by the University payroll system. All pay is subject to state and federal taxes)
  • Meals at Fountain Dining Hall during Orientation sessions and a $150 Conference Card during summer employment.
  • On-Campus housing during summer employment (May 30 – July 29, 2017).
    • Note: on-campus parking and gym access are not included in the summer employment package but can be purchased. A vehicle is not necessary for this position.

Recruitment Process

Students who are interested in the SC position are required to arrange an appointment to learn more about the position between Monday, August 15 and Friday, August 26, 2016. To arrange a meeting, please email Quentin Hodges (qlhodges@ncsu.edu), and he will arrange a one-on-one meeting with you. The intent of the informational meeting is to give you an accurate and realistic perspective of the commitment necessary for the position, including changes for the upcoming year. We encourage you to use this opportunity to ask questions and express any concerns you may have about the job.

Student Coordinators must submit a one-page typed cover letter and their resume (.pdf format) indicating their interest in this position. The cover letter should include:

  • Why you are interested in continuing to work with new students and families;
  • Why you are interested in serving as a mentor and peer supervisor to the Orientation Leaders;
  • How the position would help you grow personally and professionally;
  • What unique skills or strengths you can contribute to this position and NSP;
  • Any commitments you may have that would prevent you from attending the meetings, classes and training

Application Deadline: Candidates must submit their cover letter and resume (.pdf format) to Quentin Hodges (qlhodges@ncsu.edu) by Monday, August 29, 2016 at 5pm. Once you have submitted your application materials, you will schedule an individual interview for a time August 30-September 2, 2016. If you are not available during the listed times, please email Quentin to arrange an alternate time.

Note: We will accept applications until all positions have been filled.