Registered student organizations are invited to submit events and participate in this spring semester’s 2021 Winter Welcome Week. The week will occur from Saturday, January 16, 2021 – Saturday, January 23, 2021. See details below about the different ways you can participate!
3 Ways to Participate
PARTICIPATE IN THE VIRTUAL STUDENT INVOLVEMENT FAIR
Student Involvement will host a virtual Student Involvement Fair on Flipgrid. The grid allows orgs to record videos
HOST AN EVENT OR MEETING
Connect with new and returning members of your organization by hosting a meeting or event during Winter Welcome Week. Whether this is your organizations first meeting of the semester, or you are planning a welcome event, submitting your event to the calendar is a great way to connect to the broader student body!
PROMOTE YOUR ORGANIZATION ON SOCIAL MEDIA
Share events & opportunities to connect with your student organization on Instagram and Twitter using #NCStateWWW and by tagging @NCStateNSP and we’ll reshare throughout the week!
Participate in the virtual Student Involvement Fair
Registration information coming soon. Any questions about the fair can be directed to Darrius Barrow in Student Involvement via dcbarrow@ncsu.edu
Host an event or meeting
We are moving the Winter Welcome Week calendar to the University Calendaring system. The details below outline the process of submitting an event or meeting to the calendar.
Winter Welcome Week will occur from Saturday, January 16, 2021 – Saturday, January 23, 2021.
- Event submissions due: Friday, December 11
- Schedule published to student body: Wednesday, January 6
- Move-In: Saturday, January 16- Monday, January 18
- Martin Luther King Jr. Holiday: Monday, January 18
- First Day of Class: Tuesday, January 19
With the new calendaring system, we recommend you take a look at the University Calendar guide on How to Submit an Event before submitting.
- If you are planning an in-person meeting or event, it must first be approved by Student Involvement.
- After being approved by Student Involvement, you can submit a space reservation through RAVE! Events.
- Only after you have a space reservation should you submit your event to the calendar. In order for your event to show up on the Winter Welcome Week calendar, please submit your event title as WWW: Event Title. This will allow the calendaring staff to filter events appropriately.
- If you submit an event with incomplete details, such as a missing location or zoom link, your event will not be published, and will remain in the pending queue until you update those details. For this reason, we highly recommend waiting to submit your event until you have all of the details confirmed.
- The new submission process includes partners filling out the submission form, the form being reviewed by the calendaring staff, and then the event being published to the calendar. If there are errors or missing information in your submission, the calendaring staff will put event into a pending queue and reach out for additional details before publishing.
New Submission Features
- You can add multiple dates for an event without having submit the form multiple times
- You can add a photo with your event (although not required). The calendaring staff has limited this to photography only, however. They will not accept submissions where you have uploaded a flier. You can otherwise upload your own picture, find one on the NC State Photo Shelter or use a photo from the photo library.
- You can now categorize events by both type and topic. The topics will replace the previous event categories. There is not a limit to the number of topics or types you can add to an event. Although, we recommend limiting to 2. The options are listed below:
Topics
- Arts & Culture
- Diversity & Inclusion
- Health & Wellness
- Scholarship & Research
- Service
- Social & Entertainment
Type
- Academic Calendar
- Community Events
- Exhibitions & Films
- Lectures & Talks
- Meetings & Conferences
- Performances
- Workshops & Trainings
With the new calendaring system, we recommend you take a look at the University Calendar guide on How to Submit an Event before submitting.
- In order for your event to show up on the Winter Welcome Week calendar, please submit your event title as WWW: Event Title. This will allow the calendaring staff to filter events appropriately.
- If you submit an event with incomplete details, such as a missing location or zoom link, your event will not be published, and will remain in the pending queue until you update those details. For this reason, we highly recommend waiting to submit your event until you have all of the details confirmed.
- The new submission process includes partners filling out the submission form, the form being reviewed by the calendaring staff, and then the event being published to the calendar. If there are errors or missing information in your submission, the calendaring staff will put event into a pending queue and reach out for additional details before publishing.
New Features
- You can add multiple dates for an event without having submit the form multiple times
- You can add a photo with your event (although not required). The calendaring staff has limited this to photography only, however. They will not accept submissions where you have uploaded a flier. You can otherwise upload your own picture, find one on the NC State Photo Shelter or use a photo from the photo library.
- You can now categorize events by both type and topic. The topics will replace the previous event categories. There is not a limit to the number of topics or types you can add to an event. Although, we recommend limiting to 2. The options are listed below:
Topics
- Arts & Culture
- Diversity & Inclusion
- Health & Wellness
- Scholarship & Research
- Service
- Social & Entertainment
Type
- Academic Calendar
- Community Events
- Exhibitions & Films
- Lectures & Talks
- Meetings & Conferences
- Performances
- Workshops & Trainings
If you have questions about planning events or event marketing email Genna Martella. If you have questions about submitting events to the calendar, please email Thyrie Bland.
Promote your organization
Outside of participating in the Student Involvement Fair and hosting a meeting or event, Winter Welcome Week is a great time to expand your outreach efforts to welcome new members- and we’re here to help spread the word!
During the week use #NCStateWWW on Twitter and Instagram to expand the reach of your content. Additionally, when you are promoting engagement opportunities or showing off your events, tag @NCStateNSP on Instagram and/or Twitter and we’ll reshare with the Wolfpack community!
In January, we will also release a marketing toolkit with imagery for you to use to help engage your members around Winter Welcome Week opportunities.
If you have questions about marketing during Winter Welcome Week, email Genna Martella.